Weddings & Receptions
Frequently Asked Questions

What is the process for booking a wedding at The Nelson-Atkins Museum of Art?
To provide for proper planning and attention for a private event we recommend three months or more advance planning. To reserve space for a reception or ceremony and reception, please call 816.751.1234.

When can I hold and secure my event at The Nelson-Atkins Museum of Art?
To secure a rental date, the client must confirm the date, time and estimated attendance with the Event Planning Department. If confirmed, an Event Contract will be sent to the client at which time the deposit, equal to the rental fees, will be due.

 Is the museum available for a ceremony only?
In order to hold the wedding ceremony, you must also have your reception at The Nelson-Atkins Museum of Art. You may hold your wedding reception without holding your ceremony at the museum.

I would like to tour the venues, how can I set this up?
You are welcome to view any of the spaces when the museum is open; we are closed on Mondays and Tuesdays. To request a tour with an Event Planner, please call 816-751-1234 or email events@nelson-atkins.org .

Do I need to be a member of the museum? Do you provide discounted venue rental rates?
You do not need to be a member of the museum to reserve space. However, discounted venue rental rates of up to 50% are available by joining the Society of Fellows. Learn more about becoming a member.

Where will I get ready for my wedding?
Two rooms will be provided for the bride and groom to gather prior to the ceremony. We recommend the bridal party get ready off site as the staging areas do not offer restrooms, mirrors, etc.

Do you provide a weather back-up?
When reserving an outdoor location for a ceremony or reception, an indoor back-up location must also be reserved. The weather call must be made by 10:00 a.m. the day of the event.

What is the difference between an Event Planner and a Wedding Coordinator?
All special events include an Event Planner that represents The Nelson-Atkins Museum of Art. The Event Planner contracts any vendors that are included with your contract. The Event Planner provides input for the floor design and menu selection and schedules the tasting. The Event Planner can also provide recommendations for any vendors not included in your contract. The Event Planner will be on site for your wedding and ensure that the commitments from The Nelson-Atkins are fulfilled.

The Wedding Coordinator is a vendor that the couple would select and contract at their own discretion. The Wedding Coordinator partners with the couple to determine a budget, select vendors & décor and manage the wedding day to keep it stress free for the couple. The Wedding Coordinator facilitates the timing and cues for parties. The Event Planner and Wedding Coordinator can work together to facilitate a wonderful event.

Am I required to book a Wedding Coordinator?
No, a Wedding Coordinator is not required but is strongly recommended.

Am I required to use vendors from your preferred vendor list?
No. However, all flowers and arrangements must be from an approved florist, floral wholesaler or greenhouse.

Is there a fee associated with parking in the museum garage?
A parking fee per car for the use of the museum’s parking garage will be charged for all rental events. Parking for members of the museum is complimentary. The nonmember parking fee may be included in the final invoice.

What is included in the room rental fee?
The rental fee covers the space, security, maintenance, engineering and event planning. If reserving Rozzelle Court, the existing tables with white linens and existing chairs are included in this venue. All additional tables, chairs and linens must be rented.

Does the museum have an in-house caterer or can I provide my own?
Rozzelle Court is the exclusive caterer for all events. No outside food or drink can be brought into the museum except for a wedding cake.

Can the menu be customized?  Are their vegetarian and gluten free options?
The banquet menus provide a variety of plated and buffet options. Our executive chef can create a menu tailored for special requests including vegetarian and gluten free options. Requests for extraordinary service standards will require added charges that will be determined and shared in advance of the event.

Can an outside vendor provide the wedding cake?
Yes.

Does the museum offer a food tasting before the wedding?
Yes. Selections for tastings are due a minimum of two weeks prior to the tasting date. Up to six guests may be included in the tasting.

Is there a service charge on top of the bill?
The museum is a not-for-profit entity and does not charge sales tax. A service charge is added to the food and beverage components of the event.

Is there a guaranteed count required and when is it due?
Yes – 5 business days prior to your event.

Are there any time limitations?
All events must end by midnight (12:00 a.m.) and last call for alcoholic beverages must be no less than one half hour before the scheduled end of an event; the last song played by bands or DJs must be no later than 11:45 p.m., and tear down must be completed by 1:00 a.m.

Are guests allowed to bring gifts into the museum?
Gifts brought to the museum must be in gift bags that allow the items inside to be clarified prior to entering and exiting the museum. Clients are to notify their guests in advance of an event that gifts can only be brought into the museum wrapped in gift bags.

What is your payment and cancellation policy?
If a client cancels an event more than thirty (30) days prior to the event the client will be refunded 50% of the monies paid to the Nelson-Atkins. If the client requests a cancellation less than 30 days prior to an event, no monies paid to the Nelson-Atkins will be refunded to the client.

What other wedding services do you provide?
The Nelson-Atkins Museum of Art can also provide services for engagement parties, bridal showers, rehearsal dinners and post wedding brunches.

Are there restrictions for the photographer?
Photography is permitted within the museum for special events by professional photographers and videographers. Photography shall be confined to public spaces. Copyright regulations prohibit photography of works of art on their own. Non-personal use of such media must be approved in advance.